🔐 Privacy Policy
The Paralegal Practice Limited
Last updated: 25 June 2025
This Privacy Policy explains how we collect, use, store, and protect your personal information. We are committed to respecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
We are The Paralegal Practice Limited, a limited company registered in England and Wales. We provide legal drafting services to individuals and businesses in civil matters under the jurisdiction of England and Wales.
For the purposes of data protection, we are the Data Controller of any personal data you provide.
2. What Information We Collect
We may collect and process the following types of personal data:
- Name, address, and contact information
- Case-related documentation and communications
- Payment information (e.g. bank transfer references)
- Booking or enquiry details submitted via our website
- Technical data from the use of our website (e.g. cookies or IP address)
We only collect personal data that is relevant and necessary to provide our services.
3. How We Use Your Information
We use your personal data to:
- Provide and manage our services
- Communicate with you regarding your case or enquiry
- Maintain internal records
- Comply with legal and regulatory obligations
- Securely process payment and invoicing
- Improve our website and user experience
We do not use your information for marketing purposes, nor do we sell or share your data with third parties for those purposes.
4. Legal Basis for Processing
We rely on the following lawful bases to process your personal data:
- Performance of a contract: to deliver our services to you
- Legal obligation: to comply with regulatory or legal requirements
- Legitimate interests: to run our business responsibly and effectively
- Consent: where applicable (e.g. use of cookies, or if you request marketing in the future)
5. Data Sharing
We may share your data with trusted third parties only when necessary and only under strict confidentiality obligations. For example:
- Cloud-based or IT service providers (e.g. website host, email provider)
- Insurers or regulators if required by law or professional conduct rules
- Courts, tribunals, or professional advisers—only when instructed by you or required legally
We do not transfer your data outside of the United Kingdom unless we have appropriate safeguards in place.
6. Data Security
We take data protection seriously and have implemented technical and organisational measures to keep your personal data secure. These include:
- Password-protected systems
- Encrypted communications where appropriate
- Access controls and secure file storage
7. How Long We Keep Your Information
We retain personal data only for as long as is necessary to:
- Fulfil the purposes it was collected for
- Satisfy legal, accounting, or regulatory requirements
Typically, we retain data for six years after our engagement ends, unless you ask us to delete it earlier and we have no legal reason to retain it.
8. Your Rights
Under the UK GDPR, you have the right to:
- Access your personal data
- Request correction or deletion
- Object to or restrict processing
- Data portability
- Withdraw consent (where applicable)
- Lodge a complaint with the Information Commissioner’s Office (ICO)
You can contact the ICO via their website: www.ico.org.uk
9. Cookies
Our website may use cookies to improve the user experience. You can control or disable cookies via your browser settings. For more information, please see our [Cookie Policy].
10. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
The Paralegal Practice Limited
📧 admin@paralegalpractice.co.uk
📞 0744 292 7001
🌐 www.paralegalpractice.co.uk